From 15 Hours a Week on Admin to 3 — Revenue Doubled
The Situation
A YouTube creator with 150K+ subscribers was earning well but hemorrhaging time. Brand deal negotiations spread across email and DMs. No invoicing system. Sponsorship deliverables tracked in a notes app. Content scheduling was manual. Analytics lived in 6 different dashboards.
They were spending 15+ hours per week on business operations instead of creating content — the one thing that actually makes them money.
What We Built
A unified creator business operating system. Custom dashboard pulling analytics from YouTube, Instagram, TikTok, and podcast platforms into one view.
Brand deal pipeline with stages, automated follow-ups, and contract templates. Invoicing and payment tracking integrated with their accounting.
Content calendar with automated cross-platform scheduling.
Mobile application deployed to Google Play Store so they could manage their entire business from their phone — approve deals, check analytics, respond to brand inquiries, track payments, all from one place.
The Results
What Made This Work
The income jump wasn't magic — they were leaving money on the table because they couldn't handle more than 3-4 brand deals at once. The system removed the bottleneck and they doubled capacity immediately.
Built the mobile app because that's where creators live. A desktop-only dashboard is useless for someone filming content all day.
The invoicing automation alone saved them AED 2,000/month in late payment costs and accounting fees.
What We'd Do Differently
The dashboard works great for teams under 20. We didn't test for scale because the client had 15 people. If they grow to 50+, the current architecture will need a refactor. We flagged this in delivery and documented the migration path, but it's still a known ceiling.
Ready for results like these?
Tell us what's costing you money. We'll show you what we'd build to fix it.
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